Associate, Administration Coordinator
New York, NY
Full Time
Human Resources Administration
Entry Level
Associate, Admin & HR Coordinator
OTC Markets Group - New York, NY - Full Time
OTC Markets Group - New York, NY - Full Time
OTC Markets Group Inc., operator of premier US financial marketplaces, is seeking an Associate, Administration Coordinator to join our Administration team. We are looking for a proactive, organized, and service‑oriented individual to oversee daily operations in our NYC location. Reporting to the SVP, Human Resources, this role will maintain vendor relationships, facilities services, operational processes and serve as the first point of contact for all guests, suppliers, and vendors. This role is essential in maintaining the company culture and creating a productive and welcoming environment.
We invest heavily in employee satisfaction and offer all our employees a highly competitive compensation package. As a dynamic, growing company that fosters an open culture, we emphasize autonomy, responsibility, innovation, and self-discipline. We are looking for someone who wants to make an impressive impact at a company known for its reputation on quality and achievement.
Base compensation for this role is up to $70,000.00 annually, depending on experience. In addition, the position is eligible for our discretionary annual bonus program.
This role is in the NYC office 5 days a week.
What You’ll Do:- Maintain the overall cleanliness and organization of the office and kitchen areas
- Manage front desk operations, including greeting and announcing guests, directing calls, and overseeing visitor management systems
- Coordinate facilities and oversee day-to-day operations including maintenance, work orders and manage building access
- Maintain required Certificates of Insurance (COIs) for all vendors
- Manage ordering supplies, shipping and receiving packages including tracking and delivery of mail in a timely fashion
- Provide administrative support to senior leadership, including travel planning, hotel arrangements, calendar management, and expense reporting
- Coordinate travel and accommodation for employees during core company weeks
- Support marketing events and conferences
- Act as ambassador and lead the summer internship program
- Partner with HR to manage internal company events such as holiday parties
- Partner with IT teams to ensure office technology is functioning and meeting rooms are properly set up
- Oversee internal documentation related to office systems, processes, and building amenities
- Plan and execute internal culture-building activities including birthday celebrations, Pizza Wednesdays, Monday bagels, and company holiday parties
- Reconcile monthly invoices and partner with Payables for processing
- Assist with open enrollment logistics, communications, benefit orientations, and employee inquiries
- Coordinate logistics for quarterly Board of Directors meetings
- Support HR in Talent Acquisition efforts including scheduling interviews and coordinating new hire onboarding communications
- Support ad-hoc tasks and projects, as assigned
What We’re Looking For:
- Bachelor’s degree in a related field, preferred
- Strong knowledge of Microsoft Office – Word, Excel, PowerPoint
- 2+ years of experience in office administration, reception, or facilities coordination
- Experience working in financial services preferred
- Strong communication skills and a professional demeanor
- Highly organized, reliable, and able to multitask effectively
- Positive, “can‑do” attitude with strong problem‑solving skills
- Event coordination experience is a plus
What OTC Markets Offers its Team Members (Why You Should Choose Us):
Benefits:
- Generous Paid Time Off (PTO)
- Health, Dental, and Vision Coverage
- Health Savings Account (HSA)
- Flexible Spending Accounts (FSA) Dependent & Healthcare
- Limited Purpose Flexible Spending Account (LPFSA)
- Generous Paid Parental Leave Program
- 401(K) Plan - Retirement
- Commuter Transit & Parking Program
- Income Protection (Life Insurance, Short- & Long-Term Disability)
- Voluntary Benefits (Accident, Critical Illness, & Hospital Indemnity)
Perks:
- Class Pass Partnership (Fitness & Wellness Programs)
- Citi Bike Membership Program
- Mondays – Breakfast Bagels & Wednesdays – Pizza Lunch
- Office Snacks and Beverages
- Monthly birthday celebrations
About OTC Markets Group Inc.
OTC Markets Group Inc. (OTCQX: OTCM) operates regulated markets for trading 12,000 U.S. and international securities. Our data-driven disclosure standards form the foundation of our public markets: OTCQX® Best Market, OTCQB® Venture Market, OTCID™ Basic Market and Pink Limited™ Market. Our OTC Link® Alternative Trading Systems (ATSs) provide critical market infrastructure that broker-dealers rely on to facilitate trading. Our innovative model offers companies more efficient access to the U.S. financial markets.
OTC Link ATS, OTC Link ECN, OTC Link NQB, and MOON ATS™ are each SEC regulated ATS, operated by OTC Link LLC, a FINRA and SEC registered broker-dealer, member SIPC.
To learn more about how we create better informed and more efficient markets, visit www.otcmarkets.com.
We are an equal opportunity and E-Verify employer and prohibit discrimination and harassment of any kind. All employment decisions are based on business needs, job requirements, and individual qualifications, without regard to race, creed, color, religion, gender, national origin, age, marital status, political belief, physical or mental disability, sexual orientation, military or veteran status, genetic information, family or parental status, gender identity, pregnancy, including childbirth or related medical condition, or any other characteristic protected by federal, state, or local law. We encourage applicants of all ages and backgrounds.
Applicants have rights under Federal Law:
Equal Employment Opportunity is the Law
Polygraph Protection Act
FMLA
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